Exhibitor Checklist

Please find details below concerning booth participation in the ASER Fall 2020 Virtual Exhibit Hall. Please note that not all features listed below may be included in your booth level. Visit the exhibitor ASER Fall Meeting Sponsorship Opportunities brochure to review your group's booth benefits. All booth content must be submitted to ASER in order to receive a proof of your booth. Please contact lorena@aserhq.org if you have any questions regarding your group's participation at the ASER 2020 Virtual Conference.

Important Dates
Please be mindful of the dates and deadlines listed below.
  • September 11: All final versions of booth components must be uploaded via your custom collection link. Please see below for booth component details.
  • September 18: Exhibit booth proof will be available for review. No content changes will be permitted after this date.
  • September 21: Virtual meeting content will be published.
  • September 29: Virtual meeting live program begins.

Exhibit booths will not be included in the virtual meeting until full payment has been received.

Virtual Booth Contact Areas

You will receive a link to upload each of the required components below. This custom link will be provided to your group's primary contact. Please contact lorena@aserhq.org with any questions.

  • Company Information - Includes company name, description and contact details. This information should be included as a PDF document. Company description should be less than 850 characters with spaces.
  • Company Logo Graphic - Avoid wide images. Square or tall images will be display better on the virtual booth. Files must be uploaded in vector art format (.ai or .eps) and as RGB color.
  • Booth Graphic Header - A custom graphic header is available for both platinum and gold level exhibit booths. Artwork files must be submitted in vector art format (.ai or .eps) and as RGB color. For best results, wide images are preferred and suggest you avoid tall images
    • Gold Booth Specs: 1800 px wide by 400 px high
    • Platinum Booth Specs: 2200 px wide by 400 px high
  • PDF Downloads - Each booth level includes a specific number of one-page PDF downloads. Please provide each PDF and label the file EXACTLY as you wish it to appear in your virtual booth. Please keep document titles/filenames to less than 25 characters. Only upload the number of PDF files included with your booth level.
  • Embedded Video - Select exhibit booths may include an embedded video with their booth, for attendees to view. When attendees click on the video they will have the option to view this in full screen mode. Please note the maximum video length allowed is based on the exhibit booth level. This video must be uploaded in either .mov or .mp4 format.
  • Booth LiveChat - Select exhibit levels will have access to a LiveChat account to manage real-time interactions with attendees. Please note that companies will have the opportunity manage their own office hours to receive chat requests in real-time or to accept messages/tickets. If you haven't done so already, please use this link to submit the contact information of the person/team who will manage the LiveChat account at the booth. This is so we can establish an account for you. Once an account has been created ASER will provide information on setup.
Exhibit Lead Retrieval

Attendees will be able to "scan their badge" at all booths to leave their contact details. A real-time report will be shared with you during the conference.

Exhibit Bingo Game

This is an incentive for meeting attendees to scan their badge at your booth. If an attendee visits every participating exhibit booth, they will be entered into a drawing to win an Amazon gift card.

Electronic Billboard

Companies may purchase an electronic billboard featured on the meeting landing page. There is an option to purchase participation in the group billboard which will run several advertisements as a slideshow ($3K), or an option to purchase a dedicated billboard that will showcase a single advertisement ($6K). Attendees can click on your company’s static image to a larger pop-up image or link. This link can either be within the virtual meeting program, your virtual exhibit booth, or to your company's website. Please upload your electronic billboard advertisement in vector art format (.ai or .eps) using your group's custom upload link by September 11.